Website South African National Parks (SANParks)
South African National Parks is one of the world's leading conservation and scientific research bodies and a leading proponent of maintaining the indigenous natural environment. South African National Parks, (SANParks), manages a system of parks which represents the indigenous fauna, flora, landscapes and associated cultural heritage of the country. Of all the national parks, most have overnight tourist facilities, with an unrivalled variety of accommodation in arid, coastal, mountain and bushveld habitats.
Requirements
- National Diploma in Office Management/ Administration/ Secretarial.
- 5 years as a Personal Assistant (PA) at management level exposed to generic administrative work.
- 2 years exposure to executive level requirements.
- Have a basic understanding of SANParks and its priorities.
- Computer literate with proficiency in the use of Microsoft and various online platforms.
- Business communication skills.
- Understanding of protocol.
- Understanding of organisational systems and procedures.
- Basic understanding of an organisation’s financial system.
- Customer relations management.
- Understanding of office etiquette.
- Ability to deal with / manage stress.
- Ability to work under pressure.
- Conflict management skills.
- Interpersonal skills.
- Administrative and organisational skills.
- Time management skills.
- Project management skills.
- Listening skills.
- Understanding Conservation, Tourism, and Vision 2040 will be an advantage.
Responsibilities
- Effectively manage and coordinate the Head: Corporate Communications and Spokesperson’s office, diary, and traveling needs.
- Ensure adherence to policy as indicated in policy documents.
- Effectively manage expenditure.
- Design and implement an effective filing and record-keeping system for the Head: Corporate Communications and Spokesperson.
- Manage the flow of information in the division and the office of the Head: Corporate Communications and Spokesperson.
- Ensure proper liaison with internal and external stakeholders.
- Coordinate meetings, workshops, and events relating to the Head: Corporate Communications and Spokesperson.
- Ensure proper management of assets within the division.
- Provide administrative support to projects and the Head: Corporate Communications and Spokesperson.
- Ensure divisional compliance with the records management system.
- Compile reports, correspondence, business documents, and minutes.
- Attend required meetings of the Head of Communication when so required, and must also keep record of deliberations which, once approved Head: Corporate Communications and Spokesperson, must be shared with parties that were in attendance.
